Subscriptions are a significant part of our operating expenses at Float. To help us operate sustainably, we encourage you to follow this process when considering a new subscription or renewing an existing one.
As a default, we use Ramp to manage our procurement, including any subscriptions. It’s important to note that each subscription requires its own Ramp card. We do not want to have more than one subscription associated with one card. This practice ensures smooth ownership transitions when team members change roles or, in case of card expiration, avoids disruptions across our tooling stack.
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👉 Follow these steps to request a Ramp card for a subscription.
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New Subscriptions Process 💡
- Evaluate the software:
- [ ] Do we already have a subscription with the same capabilities?
- [ ] If so, can we try the new software to consolidate it with the existing one?
- [ ] How many seats are needed? Can we share logins if predicted use is low?
- [ ] Are the software’s support hours and processes aligned with your team’s needs?
- [ ] Based on your department’s projections, is this software scalable?
- Assess the cost:
- [ ] What is the billing frequency? If an annual option is available, can someone be assigned to ensure we have the most cost-efficient plan after the trial period?
- [ ] Do we have room in the budget for this new expense? If you need budget information, check with your manager.
- If the software meets all requirements, please log in to Ramp and follow the instructions to request a Subscription Spend card. If the subscription cannot be paid with a card, please follow the AP Process.
- As a last step, please add the contract details to the **Contract Repository** & the Contract Google Calendar
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👋 Sarah can assist you if you have any questions about this process!
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Page owner: Operations Team, Sarah